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ALISON & HUEY'S EVERMORE WEDDING

Toast Events Wedding Planning Evermore

There’s only two Ottawa wedding venues we haven’t had the pleasure of planning at, one being Evermore. This past summer Alison & Huey chose the beautiful location for their casual summer night wedding.

When we first started planning with Alison, she had just moved from Fogo Island to British Columbia with her fiance Huey. As with many of our clients located aboard during their wedding planning, we actually only met Allison in person at their ceremony rehearsal, though with her relaxed and sunny character- it felt like we had known her forever. I knew it was a match made in heaven when she handed me a big bag of freshly picked Rosemary from her front garden in Nanaimo BC.

Evermore is a french Parisian inspired barn with meticulously maintained grounds overlooking the valley. With an open concept, the barn has huge barn doors which open to a Sail tent for ceremonies and a quaint courtyard for cocktails. It’s aesthetic lends well to minimal decor and a relaxed yet refined atmosphere.

Without further ado, a beautiful selection of images captured by Joel & Justyna

Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore+Wedding+Toast+Events+Wedding+Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning
Evermore Wedding Toast Events Wedding Planning

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E + R PICTON WEDDING AT THE DRAKE DEVONSHIRE

Prince Edward County, Picton Wedding, Toast Events Wedding Planning

This blog post is pretty fitting being International Women’s Day, as Erin is one of the most unique souls I’ve ever had the privilege of knowing. To me, Erin represents what it means to really know yourself and to be true to yourself. She owns her uniqueness which I find so much more admirable in a society that tells you to be a certain way.

She’s the only person I know that can pick the ugliest sweater off a rack, tie it with a belt and look so chic. - sister of the bride

If I looked in my magic ball right now I would probably see Erin siting in-front of her computer working on a landscape design sipping herbal tea with her Siamese cat Greg by her side or out and about vintage shop hopping.

I’ve known Erin since she was 13- my younger sisters best friend. I’ve had the pleasure of seeing the once young girl grown into an amazing woman who I not only call a friend but a “sister”. I have to admit that there was a time where there was a little bit of jealousy that Erin wasn’t my best friend. #truth. Erin, I know you’re reading this- I love you sis! (wipes single tear from eye) lol

Okay- so back to what y’all are here to see!

Erin & Ryan chose 30 of their closest family and friends for their intimate wedding in Picton, Prince Edward County.

I arrived in Picton at around 10 am to find all her favourite people getting ready with her in her suite. It was really refreshing to see her surrounded by only the ones she loved, my sister Caroline doing her hair, my other sister Engelina doing her makeup with close photographer friends Viktor capturing every moment. Sadly I missed the bridal parties morning yoga session on the balcony but quickly busied myself by displaying her custom wedding dress on the bodice I had brought and arranging her flat lay’s to be photographed. Among Erin’s details- her wedding invitations where hand drawn by my sister, she had a gorgeous dried floral crown and fresh floral ring designed by Minim Designs. I should note here that Erin is extremely creative and talented- she designed her own wedding dress and afterparty dress with Tracey of Tav Creations cutting the patterns and bringing her vision to life.

Their ceremony was held aside the shores of Lake Ontario on the foundation of what used to be Lakeshore Lodge on the southend of Sandbanks beach. It was once the most popular lodge and dance hall in the 1950’s until it burned down 1983. This space held special meaning for Erin as vacationed in the area during her childhood and often walked past this site as a little girl.

Her reception was held in The Cube at the Drake Devonshire. Her flowers were hand-picked perennials from Kristina of Minim Designs garden. For months leading up to her wedding Erin collected eclectic coloured vintage glasses and vases for her tablescape with the exception of purchasing auburn komboucha bottles. Everything about Erin’s wedding was custom and personal to her in a way that can never be duplicated.

In my experience, personalized intimate weddings like these are very rare. The attention to detail, the intention and forethought in the whole experience is unique in itself and can only come to fruition on a small scale. The insight provided in this brief blog post only begins to describe how special this wedding was and what the true meaning of celebration is. It’s something I wish for all my clients. So, without further ado, here is a collection of images from Erin & Ryan’s intimate wedding.

Toast Events Picton Wedding, Prince Edward County
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
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Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Toast Events Picton Wedding, Prince Edward County
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Prince Edward County, Picton Wedding, Toast Events Wedding Planning
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County, Sandbanks
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County Drake Devonshire
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County Drake Devonshire
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County
Toast Events Picton Wedding, Prince Edward County

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THE REAL COST OF WEDDING DECOR

Photo by  Lace & Luce

Photo by Lace & Luce

Do you ever look at gorgeous wedding inspiration and wonder- what does this actually cost?

Our industry is full of over the top unattainable design ideas which are outrageously costly. One of the top three questions I’m asked in my consults is:

 
How much is the average wedding?
 

That’s such a tricky question! There are so many things I could address by answering this one question. The first thing I tell brides, is that you should be thinking of your wedding as a pie. Now cut that pie in three. One part is decor, one part is food & beverage and the third part is everything else. Now, depending on where your actually priorities lay- those three pie pieces get bigger or smaller and adjust accordingly. Then I tell my clients, whatever image you’re looking at… whatever dollar figure pops into your head, times that by 3.

Toast Events Wedding Planning
Toast Events Wedding Planning
Toast Events Wedding Planning
Toast Events Wedding Planning
Toast Events Wedding Planning
Toast Events Wedding Planning

BUT! There is a big BUT here. I have designed and planned absolutely stunning weddings for budgets from 20k which can look as beautiful as a wedding you might see in a magazine with a 50k decor budget only. The secret lies in years of experience and a few tricks of the trade.

In todays blog post I’m going to breakdown the cost of my last styled shoot with Lace & Luce and Lavish Decor at the Ottawa Art Gallery.

Before we begin, here is a great behind the scenes clip pulled from my instagram account. This will give you a better perspective of the scale of what we created. You won’t believe what it costs!


In this shoot we set a head table for two and two “honour” reception guest tables for a total of 18 guests. It’s important to note that we also re-used the large white standing art structures for the ceremony and again behind the head table. In this design we also used minimal florals and greenery with an emphasis on candles.

So here is the breakdown:

DECOR

  • 2 Art Structures @ $450

  • Gold Fan Chairs @ $12 each

  • 3 Glass tables with ornate gold guild legs @ $350 ea

  • 1 Round glass cake table with ornate guild legs @ $150

  • 5 Crystal Candelabras per reception table @ $75 ea

  • 24 Crystal Candlestick holders & candles @ $10 ea

  • Gold rimmed scalloped dinner plate & side plate $6 per setting

  • Gold cutlery set @ $3 per setting

  • Silk linen on head table $40

  • Decor installation cost $500

  • Table stationary $18 per person

FLORAL

  • Greenery and blooms on art structures $150 ea

  • Greenery and tables with select blooms $150 per table

  • Floral installtion cost $500

DESIGN TOTAL COST $6,243.00 (aprx)

Now you can look at this in a few ways. This design if applied to a full wedding would be $346 per person. You can do the math quite easily if you have 100 guests, granted you keep in mind some costs mentioned above are fixed and not variable by guest count. It can be costly! Crazy how something that looks so simple can be so costly. But let me change your perception for a minute because if you were a real client I would tell you to keep this design for 1/3 of your guests, and the rest of the tables to something simple and tastefull like floating candles in water with a few tossed blooms and greenery. That would reduce your decor cost by 30%. Now if you’re loving this design, but don’t have the budget I’ll tell you think about doing this design for the head table and family “honour tables” only. Leaving simple decor for the rest of the reception tables. Its’ a design principal I’ve been using for years and how with fore-thought and intention we can make your wedding absolutely stunning while being budget conscious.

I had a nice conversation on-set while setting up this styled shoot with Jenny from Lavish Decor. She’s originally from England so our chat naturally ended up being about the differences between our bridal industry vs Europe’s. And she told me something really interesting. She said- in England they keep all the lavish over-the-top decor in the centre of the room closest to the head table. That way when the photographers shoot- their images make it look like it’s a celebrity wedding. All the other tables are plain with only a few candles or a single candelabra. This eludes to what I had mentioned before about being budget conscious. i always find it fascinating what’s seen as the “norm” in other countries. I was first introduced to this when we planned a wedding in Germany. After the ceremony we arrived at the castle for champagne in the gardens followed by cake and coffee. We then moved guests into the chateau courtyard where we had more cocktails and dinner alfresco. A long procession of eating and celebrating. Oh and the DJ plays until the sun comes up…. not the 1am shut-down time we have here!

So next time you look at beautiful decor pictures on Pintrest, keep in mind that it’s probably three times more expensive than what you think- but that it can be possible if you’re open-minded.

xo

Eliza

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TIPS FOR GREAT GETTNG READY WEDDING PHOTOGRAPHY

Toast Wedding Planning, Ottawa

What is the number one things brides almost always overlook on their wedding day? It’s the thing you would least likely expect, but makes a huge impact when you look back through your photographs.

It’s the getting ready location.

I know it seems small and insignificant, but location and tidiness is key to keeping your photography looking great throughout the day. In my opinion there is nothing worse for a photographer than arriving onsite to what might look like a bomb just went off - empty dishes and mimosas from brunch scattered about, a gazillion overnight bags tossed around, misc clothing laying about + the people +the makeup team etc. Chaos! And trust me, it will show in your pictures. Some photographers will do their best to tidy up- but the more they occupy their time with being your maid, the less time they have to get those great getting ready shots. So here are some key tips to making sure your setting yourself up for success. But before we get into all that, the first thing to consider is choosing your getting ready location.

Toast Wedding Planning, Ottawa
Toast Wedding Planning, Ottawa
Toast Wedding Planning, Ottawa
Toast Wedding Planning, Ottawa
Photography by  Laura Kelly Photography

Location Location Location

I always suggest a hotel suite that has a kitchenette/dinning area, a sitting area and a separate bedroom space. This gives you multiple areas for photography and also allows you to order-in brunch and your beauty team can come right to you. This also means there is no rushing around the day before to clean the whole house or grocery shop for brunch the next day.

My Favourite Ottawa Hotel Suites:

Andaz - Large Suite

Le Germain - The Prestige Suite

Chateau Laurier -Presidential Suite or Executive Suite

*** If you live in or have friends that live in a condo building, another option would be to consider checking if you can rent a furnished suite for the day.

Prep Talk

You gotta lay the groundwork. At your dinner rehearsal, reminding your girls of how the day will progress is so so important. This way they fully understand the time constraints and how their actions can affect the overall flow of the day ie: tardiness, forgetfulness etc. Actually, a mini printed timeline with tips would be super helpful. Here is a list of helpful tips i’ve provided brides before:

  • It is very important for all bridesmaids to arrive 15 mins before the suggested arrival time. This provides a small buffer period for everyone to get organized before your beauty team begins.

  • Bring only one overnight bag and place it in the bedroom once you arrive

  • Steam and hang your dresses the night before

  • Don’t forget to bring a comfy pair of shoes for dancing

  • Have a small’ish purse with all your immediately necessary items you want to carry with you throughout the day.

Liz+RyanWedding-2.jpg
Toast Wedding Planning, Ottawa
Toast Wedding Planning, Ottawa
Toast Wedding Planning, Ottawa
Toast Events Wedding Planning
Toast Events Wedding Planning
Toast Events Wedding Planning
Photography by  Ali & Batoul

Photography by Ali & Batoul

Grown Up Babysitter

I know this sound silly, but as a bride, to truly enjoy your day, you shouldn’t be running after your bridal party to keep them on time and in check. Instead, delegate morning tasks to your Maid of Honour such as:

Preparing morning snacks

Making Mimosas

Ensuring endless coffee available

Keeping the getting ready space clean and tidy

Assisting the beauty team with set-up once they arrive

Ensuring there is a steamer for the brides dress

Gathering any items the bride would like photographed for her details (veil, shoes, perfume, invitations, gifts)

Keeping all the girls on-time throughout the beauty process

 

CONSISTENCY

It's always nice to have getting ready robes available for more cohesive images during your getting ready photography.

Toast Wedding Planning, Ottawa
Toast Events Wedding Planning
Toast Wedding Planning, Ottawa
Toast Wedding Planning, Ottawa
Toast Wedding Planning, Ottawa
Photography by:  Photography by Emma

Photography by: Photography by Emma

TIME CHECK 

30 mins before your photographer or videographer is due to arrive, your Maid of Honour should grab whomever is not in a hair or makeup chair, to tidy and clean all areas to ensure you don't have any clutter which can be seen in photos. I’ve personally gone as far as removing artwork. I know, I know….it’s soooo bad…but if a bright neon blue poppy painted in the 90’s in a speckled gold frame doesn’t flow with your wedding vibe- guaranteed I’m taking it down! You’ll thank me later:) Mind you- I’m not always onsite while your getting ready.

Toast Wedding Planning, Ottawa
Photography by  Laura Kelly Photography

The 5 Minute Rule

If there is anytime in a day where you will loose time, it’s while your getting ready. I have this rule. For every person with you getting ready, you will be 5 min late. Let do the math together:

1 bride + 4 bridesmaids + Mother of the Bride + Junior Bridesmaid = 7ppl x 5min = you will be late by 35 mins

Toast Wedding Planning, Ottawa
Toast Wedding Planning, Ottawa

Options

With all this being said, it’s important to be prepared. If you feel like you need additional assistance to plan and coordinate and keep you on time during the morning, you may want to ask your planner if she can provide you with a dedicated attendant to ensure everything runs smoothly and you want for nothing! ;)

xo Elise

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S+D O'Born Room National Art Centre Wedding

National Art Centre Wedding Ottawa Toast Events

I first met Sarah about a year before her wedding as she was preparing to leave and move to England with her fiance. Planning a wedding while being away left Sarah feeling a little overwhelmed, and so she sought our help to ensure her wedding was designed and executed seamlessly. Planning her wedding was truly effortless. In our initial consultation she said:

 
“I love everything you do, so even if you tell me to put my bridesmaids in white dresses- i’ll do it!!”.
— Sarah
 

Music to my ears! And so we began to tour spaces for her minimalistic monochromatic wedding. Sarah chose the perfect venue, the O’Born Room at the National Art Centre- my current favourite space to design in. With such a gorgeous blank canvas with endless natural light it was easy to envision, design and choose vendors for Sarah’s wedding.

Toast Events Wedding Oborn Room National Art Centre

Our mood board boasted fresh crisp colours with my signature touch of acrylic furnishings, invitations and table stationary. I went as far as designing and building acrylic charger platforms that allowed for a gorgeous pave of florals to be seen through them.

National Art Centre toast Wedding Oborn Room
National Art Centre toast Wedding Oborn Room

During her time abroad, Sarah gave us complete trust and allowed us to guide her through the wedding planning process without question. I mention this because it’s important to understand that a wedding materializes in it’s own time. Should you try and rush the process- chances are you’ll be making decisions too far in advance, where in reality- I can guarantee you’ll be changing your mind closer to the wedding date.

About %80 of our clientele is what I like to call “reverse destination brides”. Meaning, they now live abroad and are planning their wedding back in Ottawa. It’s also not uncommon for us to officially meet out brides the day before their wedding. Crazy right?!?

This all goes to show, when you trust your planner and vendors to do what they do best- magic happens and expectations are exceeded.

So without further ado- Sarah & Darien’s gorgeous wedding bellow.

Enjoy:)

National Art Centre Wedding Ottawa Toast Events
National Art Centre Wedding Ottawa Toast Events
National Art Centre Wedding Ottawa Toast Events
National Art Centre Wedding Ottawa Toast Events
National Art Centre Wedding Ottawa Toast Events
National Art Centre Wedding Ottawa Toast Events
National Art Centre Wedding Ottawa Toast Events
National Art Centre Wedding Ottawa Toast Events
National Art Centre Wedding Ottawa Toast Events
National Art Centre Wedding Ottawa Toast Events
National Art Centre Wedding Ottawa Toast Events
National Art Gallery Toast Events Wedding
National Art Gallery Toast Events Wedding
National Art Centre Wedding Ottawa Toast Events
National Art Gallery Toast Events Wedding
National Art Gallery Toast Events Wedding
National Art Centre Wedding Ottawa Toast Events
National Art Gallery Toast Events Wedding
National Art Gallery Toast Events Wedding
National Art Gallery Toast Events Wedding
National Art Gallery Toast Events Wedding
National Art Gallery Toast Events Wedding
National Art Gallery Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
Toast Events Wedding Planning National Art Centre Oborn Room
Toast Events Wedding Planning National Art Centre Oborn Room
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding
Toast Events Wedding Planning National Art Centre Oborn Room
Toast Events Wedding Planning National Art Centre Oborn Room
National Art Centre Toast Events Wedding
National Art Centre Toast Events Wedding

Planning & Design: Elise Toast Events

Photographer: Photography by Emma

Florist: We Are Pollen Nation

Invitations & Stationary: Milestone Paper Co

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K+D Horticulture Building

Horticulture Building Wedding

One of our favourite spaces in Ottawa is the Horticulture Building at Landsdowne Live. With concrete floors, floor to ceiling windows an subtle wood elements, this space provides a blank canvas for any style of event.

We started planning and designing Kathryn + David’s wedding back in 2016. Their overall vision was to have a relaxed atmosphere that encouraged their guests to mix & mingle, peruse food stations, play a few larger then life games like Jenga and simply have fun. No assigned seating, bar always open and only a few speeches.

With this in mind we created an experience which revolved around an un-traditional seating layout, minimalistic floral details with an emphasis on sleek modern furniture and a mexican taco food truck station. All this being said- their wedding was a hit!

Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding
Horticulture Building Wedding

PHOTOS: AMY PINDER

DECOR & FLORALS: WEDECOR

CATERING: MY CATERING GROUP

VENUE: HORTICULTURE BUILDING

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BENEFITS OF A WEDDING PLANNER

160729-Sarah-Andrew-DR-339.JPG

Life is short and I firmly believe in investing in the best of what you love, and when you do- you better enjoy every single ounce of it because before you know it- it's over. Let me throw some math at you to help gain some perspective. 

 

$40,000 Budget / 12 hour wedding day =

You're spending $3,333.00 per hour.

 

That number is startling.

Now envision the responsibility in making sure everything you have envisioned come full circle without any issues.....  

Girl- you can't micromanage from that makeup chair and you sure as hell aren't going to leave this burden/responsibility to your mother or maid of honour (they're in the makeup chair next to you). You need a planner, and here's why.

 

SHORTCUT

Hiring a seasoned wedding planner is your biggest shortcut. They provide you with information that's specific to you and your wedding which you can't find on a blog, in a magazine article or even from your best friend who just got married. Although weddings have the same base strategy when it comes to planning, it's the variables in between that are hard to manage. These variables include things like specialty vendors, rentals, design details, time specific schedules etc etc. The more unique you'd like your wedding to be- the more variables are introduced. It's like juggling - except with 50 balls. If you have a hard time seeing the bigger picture now- having a wedding planner with vision can help you focus on priorities and ensure the bigger picture is planned and executed properly. 

 

EDUCATE

A huge part of my job is educating my clients on why things cost what they do and how much work goes into certain tasks- because it all boils down to perceived value and priorities. The number one question you should ask yourself before you begin wedding planning is, "What is important to me and why?". If anyone tells you the first step to wedding planning is figuring out your budget and ask the rents for money- fire them or burn that article! Everyone is so focused on money, when they should be focused on value. Once you know your priorities you'll instantly see value in the money your spending and your budget will form itself. Only then do you have the power to scale back and re-evaluate said priorities. My #1 non-negotiable term when you hire my firm is: "You can't have it all, so don't spread your money thin and cheap out just to have everything". I refuse to let my clients do this. It's such a waste. #truth 

 

READING BETWEEN THE LINES

As a seasoned wedding planner I have literally seen it all and been around the block numerous time/ I could write a Chicken Soup for Crazy Wedding Stories. (please tell me you remember those books...and yes I just dated myself). Because of this- I've learn't from the past and now instill this knowledge into planning your wedding so that these issues never happen on your wedding day. It starts with quality control. It's our job to know the back end of the industry, like when companies turn-over rental inventory, what vendors are expanding too quickly and their quality is slipping and even the newbies on the block whose work is garnering serious attention. I love taking the "guess work" out of the equation for brides. I am your google- so instead of researching vendors and scouring the internet for reviews- I can give you the real 411 based on my own real-life observations and discerning eye so that you can make informed choices. For example- the chair you're looking at renting is in fair condition....today. But once your wedding rolls around a year and a half later- that chivary chair will likely be on it's last legs with a flattened stained seat cushion. How do I know this? Because the chair is wooden, the paint chips easily because their stackable and not made of metal and the seat cushions are polyester, and I personally know that companies maintenance and turn-over routines. 

 

 

This my friends is just scratching the surface in regards to the things we do and know as planners which is hard to write on paper on in two paragraphs on our website when we describe a planning package . It really is my job to know everything- and I'm not boasting. It's a fact and it is also the reason you hire a planner:) 

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THE ONE THING THAT WILL MAKE YOU LATE ON YOUR WEDDING DAY

Toast Events Wedding Planning Horticulture Building

 

Timelines Are In-Place For A Reason!

Let's talk about them for a second.... and imma give you some advice!

These are tricky waters here....because in my eyes-timelines are a loose guideline to keep the day running smoothly. Yes you'll be 10 mis ahead or behind, and it's our job as a planner to gently guide you along without being excessively late.

It's like a science, I know how long certain tasks take and plan for our brides accordingly. By the time your wedding comes, we'll know if @britd (as seen in the photo above) is super organized and on time or not. - B, we love you for being so punctual!

So I'm going to tell you EXACTLY where you will always loose time followed by great advice to make sure you don't let that happen on your wedding day.

Toast Events Wedding Planning
Toast Events Wedding Planning

It starts with BEAUTY.

 Bellow I'm giving you explicit instructions on what to do and what NOT to do on your wedding day! 

GIRLS! This is so-so very important!!!

1. What's the number one thing that will mess up your whole day from the get-go?.....your bridal party arriving late for hair & makeup. This is so unacceptable ladies- get it together! xox Pack your bags the night before, make a list and check it twice because when the morning alarm hits- you gotta be up, present and ON TIME!! And no! You can not pick up a Starbucks on the way- why? Reason number two.

Toast Events Wedding Planning
Toast Events Wedding Planning
Toast Events Wedding Planning

2. The morning should be relaxing and literally want for nothing. When your beauty team is onsite- it's go time. That means no leaving to pick up something you forgot at home or decide you need that Starbucks after all. To all the Maid of Honours reading this blog. This is your cue! It's your job to set the scene. That includes organizing snacks, making coffee, assembling the brides little curated emergencies kit, curating that itunes play list, helping the beauty team set-up, making sure the place is always neat and tidy etc. The morning is your time to shine. The wedding planner isn't there to micro manage everything- so that's your job now :) and for a limited time. You need to keep all the girls in-check with no extra chit-chatting while makeup is being done- this always slows down the process, because once you move your mouth- your artist has to stop. 

Toast Events Wedding Planning
Toast Events Wedding Planning
Toast Events Wedding Planning

Next.....

3. Someone randomly decided after having their hair done, that they would rather have an up-do than that gorgeous blow-out the stylist just spent 1.2hrs on. For brides, once you make a decision at your trial- stick with it!! There is simply no time for two beauty looks. Same with your bridal party. To avoid this from happening, ask all your bridesmaids to send you a picture of what they would like their hair and makeup style to be in advance. MOH- your job again- make sure those pictures are printed and available for all your artists the morning of. CLICK HERE for my very own Beauty Prep document that I use for all my clients.

Toast Events Wedding Planning
Toast Events Wedding Planning
Toast Events Wedding Planning

And there you have it. My achilles heel for loosing time on your wedding day.

Lastly, I'm going to throw some mathematic at yah! 

Add 5 mins for each bridesmaid and that will equal how late you'll be even if you follow all my advice ;) 

Keep in mind, this is just the tip of the iceberg and there's so much more I could chat about for days!!!

But until then my pretties, stay tuned and visit our blog often for more amazing advice, tips and tricks to help you get through your wedding planning. 

xo

Eliza

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WEDDING STYLING & PARTIAL PLANNING

Toast Events

More and more clients are asking for me to design their weddings- but no necessarily coordinate and manage the full affair from A-Z. Personally, for the complete experience, Full Planning is the best investment you will ever make. BUT! There are some brides that love the research, planning, coordinating and endless vendor emails while using our online tools to keep organized. 

 

 

STYLING & PARTIAL PLANNING

The ideal service for couples who are working with an on-location planner provided by their venue, but seek professional assistance creating and executing a curated, cohesive wedding aesthetic. Our team will work together from the time of engagement to create your own personalized "brand," suggesting and sourcing everything from stationery to tabletop and reception layout. We will also suggest relevant wedding professionals whose aesthetic suits your event style, and we will work closely with your photographer and videographer on the wedding day to create styled vignettes and detail photos worthy of publication.

But let's break it down for you in detail! 

toast events

Concept Development, Strategy and Creative Direction  

Includes one in-person design consultation where we can sit down together and chat about your priorities, budget allotment and your overall vision for your wedding day. We typically like to pair this with a site-visit so we can walk the space as we imagine all the possibilities and room layouts.

 

Toast Events wedding planner

Curated & Designed Story Board

After our main design meeting our team gets to work curating as first look at your mood board. Once the mood board is approved we then move on to creating your full Design Profile which includes, floor plans, sketches, blooms list, tabletop inspo. This document is for you to show your prospective vendors your overall vision and aesthetic. 

Toast Events Mood Board


Access to our Online Planning Platform

Upon booking we automatically set you up on our planning platform where you will have access to all our tools. This includes a design studio, guest management, timeline creation, budget tracking, guest seating, notes section, Toast bridal tasks lists and even your very own wedding website. 


Vendor Referrals, Sourcing     

Upon design completion a list of carefully vetted vendors will be provided to complete your look.               

Toast Events National Art Centre Ottawa

Vendor Design Appointment

We offer clients an additional vendor appointment of your choosing to accompany. This could be your florist, furniture rental company or stationary artist. 
           

 

 

Day of Management by Planner & Event Styling & Production


On the day of your wedding our team will supervise the implementation of your design while working together with your photographer and videographer to create styled vignettes and detail photos worthy of publication. This includes full rein on our styling kit filled with gorgeous Mrs. Ring Boxes, hand died silk ribbons, vintage stamps, linens, props, styling board for flay lays etc. 

Toast Events, Elise Schmitz, Wedding Planner
toast events wedding planner
Toast Events

INVESTMENT 3,600

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BRITTANY & ZACH HORTICULTURE BUILDING

toast events wedding planning ottawa

I almost pinched myself when I walked into the Horticulture Building at 9 am to check in on set-up. There were no words. Even with partial decor I knew every design detail we worked tirelessly on was about to live it's own life.  It's one thing when you're designing on paper- but to see it all come full circle, is truly special. 

We first met Brittany when we're invited to plan her surprise proposal by Laura Kelly Photography. I had never met the bride or groom until just shortly before the proposal, when I shouted from a bush "Zach- show me the goods". (aka the ring) before I walked him to where his unsuspecting fiance-to-be was waiting. And I didn't know it then- but we were in it for the long run. 

Almost two years later Brittany and Zach tied the knot at the Basilica Notre Dame with their reception at the Horticulture Building. Brittany chose her vendors well, investing in the best of what she loved and trusted them to take her wedding from what she envisioned to something which was more beautiful then she could have ever expected. 

It was an absolute honour to plan and work with such a talented team on behalf of Brittany & Zach. 

FROM THE BRIDE:

I can’t believe this is the subject of this email - i’m still a crying wreck today, I can’t believe how emotional I’ve been about all of this.

THANK YOU SO MUCH, from the very bottom of my heart, for everything you (and your team) did for us. Not just on Saturday but throughout the whole engagement. I’m still beyond overwhelmed at the perfection that was Saturday. Walking into that venue was a serious highlight for me.

Not only the set-up/vision (which i know included so many little touches from your own stash, which were truly breathtaking), but also the timeline, organization, and going to bat for me with the crazy people at the church - i cannot thank you enough!

I can seriously say that i look back on Saturday with zero regrets. There is not a single thing i would do differently. I honestly felt like I lived the Toast motto - i felt like the most special guest at my very own wedding reception! I let go of all of my anxiousness, nerves and stress and was able to just fully enjoy all of it!! I cannot thank you enough. Every single one of my family/bridal party who interacted with you and your team this weekend had glowing things to say. We could NOT have done it without you.

I’m so so proud of my wedding day - thank you so much, this is the best feeling!!

xox
B
— Brittany Dinardo
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner
Toast Events Horticulture Building Ottawa Wedding Planner

Planning & Design: Toast Events 

Photography: Laura Kelly Weddings

Video: Matt & Kat Wedding Videography

Decorator & Florist: Wedecor

Makeup: Klava Zykova

Hair: Top Knot

Stationary & Invitations: La Fabere

Cake: Serendipity Cakes

Dress: Hayley Paige 

Jewelry: Sarah Walsh Bridal

 

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101 ON WEDDING CATERING CONTRACTS

Toast Events Industrial Wedding Ottawa Zibbi

There are so many things to consider when signing on that dotted line. But if you've never thrown an event before how are you supposed to know what to looks for or even understand what this contract is actually saying. To help put things into perspective I'm answering my top 6 most asked questions.

 

MINIMUM GUARANTEED DINNER GUESTS 

When you request a catering quote likely you'll provide a potential number of expected dinner, let's say 130 dinner guests. In your contract you may see a statement like " Minimum guaranteed dinner guests of 120." This means that your responsible in paying for that number of guests regardless of what your ultimate number is. Keep in mind that also means 120 adults and does not include children!!! Ultimately if your end up having 115 guests you're still paying for 130ppl. What I like to do is calculate what the cost difference is between 120 and 130 guests and ask if you can use that dollar amount in upgrading your meal or adding a course- that way you're not "loosing" money!

 

RESERVES THE RIGHT TO DETERMINE WHAT (IF ANY) FOOD IS SUITABLE FOR TAKE HOME

This is a health issue. Once food is out in the open and in an unregulated temperature food can spoil quicker then you expect. Most venues and caterers wont allow you to bring ANY food home. But if they add a clause like this- you're very lucky! 

 

GraTUITY POST EVENT

This means there is not gratuity included in your current bill. If you don't consider this while your comparing notes on various quotes, in the end it can end up in thousands of extra dollars you didn't factor in. Typically %15 grat is standard- for restaurants only. For caterers you're looking at %18 and for luxury hotels it can be upwards of %20+. 

 

CALCULATING COSTS

If you're trying to do your own math here is the formula you should use. Subtotal all the food and beverage. Now add your grat onto that. Subtotal again and then add your taxes. That's right! You read that right, your grat is taxed. Another sneaky way if your numbers don't add up when you get a real revised quote from a caterer.

 

PLANNING & COORDINATION FEE

But you might already have a wedding planner- so why should you pay for a coordination fee to a caterer? Well, it's because there's so much paperwork and time required to ensure your food & beverage team are prepared and ready to perform for your wedding. This includes the following:

  • In person appointments
  • Multiple emails throughout a 1- 2 year period
  • Meetings with culinary team to map out custom menues
  • Research for specialty requests
  • Tasting
  • Food & Beverage timeline prepration for behind the scenes
  • Organizing staffing
  • Inventory & renatls lists 
  • Food requisitions
  • Ordering food & beverage 
  • Working with your planner on the elements of the day 

And this is just the tip of the iceberg, because a good catering company does so much more! 

 

FOOD & BEVERAGE COST INCREASES

We never really know what the economic climate will be like in the next year or two. For example there could be a Beef shortage and so the price in 2019 vs. 2018 has risen. Typically you can ask your caterer to lock in a max increase of %10. On a side note- this happened in the floral world a few years ago when there was a volcano erupt in Asia. This stopped air traffic and importers were unable to bring in orchid varieties for 2 weeks. So crazy right! This is also a huge reason why you should hire a planner. So we can impart this type of information onto our clients. They type of information that just isn't out there to find for yourself! A great planner will make it their business to know the inner workings of all these things you might never in your life think to consider!

 

And there you have it. Some of the most sneak hidden costs that can seriously break your budget! 

xox

Elise

 

 

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2018 INTERNSHIP

Toast Events Ottawa Montreal Wedding Planner

JOIN OUR TEAM

We've heard you loud and clear! In answer to an overwhelming request in internships placements with Toast and a waiting list 25 deep for our 2018/2019 season, we're thrilled to finally announce that we will now commence interviews. To apply please send your resume to info at toast events dot ca. Please include your IG handle and a picture of you living your best life! We like to keep the working atmosphere fun and light :)

So! You think you might want to be a wedding planner, huh?! Well let me tell you- you're in for a ride! This industry isn't for the faint-of-heart and sitting in a classroom learning the basics on paper will never prepare you for what it's really like in real time. 

Chances are you’re more than a little wary of launching a new career in an industry where the most experience you’ve likely had is helping your cousin Sarah hang seven hundred fairy lights for her wedding. Don’t worry, we’ve got you!

Our internship is aimed at those who are seriously considering working in the industry, but don’t quite know where or how to start. This opportunity gives participants an intense, exclusive behind the scenes experience of what you can expect your new career to look like, without the stress and uncertainty of having to quit your day job first.

You’ll have the opportunity to pick their brains, observe and participate on the front lines of luxury weddings; all with a safety net knowing you’re working under the guidance and coaching of highly skilled professionals.

 

WHAT WERE LOOKING FOR

Commitment and drive. A highly motivated individual who learns quickly and can keep up with the pace with a positive attitude. This candidate must understand that function days often lead to longer work days which are primarily on weekends. Individual must be prepared to sign a commitment contract for the full 2018 season. 

  • Marketing & Advertising, Photography background is a huge asset
  • Experience in the industry is not necessary. 

 

INTERN DUTIES

  • Attend ceremony rehearsal and client prep meetings are required
  • Present on all function days 
  • Assist Lead Planner with all event tasks
  • Instagram take over on event days to showcase the behind the scenes as the day unfolds 
  • Attend company strategy sessions

If this sounds like your calling, interviews begin first week of May, so don't delay. Send your resume to info@toastevents.ca .

That could be you in the picture above ;) 

xo

Elise

 

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ADULTS ONLY

Toast Events Real Wedding Invite by Lafabere

Toast Events Real Wedding Invite by Lafabere

Sorry but your kids aren't invited.....

In 2016 I started seeing a shift in couples requesting kidless weddings. Now in 2018, it seems like it's not even a question anymore. Quite simply- they should stay home. I know it sounds harsh. But that seems to be the way. In 2018 I'm seeing "black tie only"....

So obviously I get this question a lot. "How do I tell my guests their kids aren't invited to the wedding?".

 

STEP ONE: SETTING THE STAGE

And I feel like I've kinda mastered this one in a two step process. It all starts with the method of your message. The first way I suggest, is to subconsciously hint in the RSVP by adding a line that says " We have __#__ seats reserved for you".

If you don't think your guests will get the hint- add "adult only reception" in small letters at the bottom of your main reception invitation.

 

STEP TWO: THE BOLD

Likely after you've used the first two initiatives- there will be no need for any additional conversation. HOWEVER! If the "bold" decide to +1 their kid on your rsvp, you have but no choice to address the issue. 

If this guest is close to you, a personal call is in order. Explain that by having an adult only reception, what your really saying is that you want everyone to have a great evening laughing and dancing while having a few extra drinks without having to leave early because of their kids. What you want to communicate is that your wedding is the perfect excuse to take the night off and truly enjoy it. It's really not about you- it's about them. See how I did that ;) ;) 

If the guest isn't close to you, likely it's an invite by your parents- hence they should be the ones to call on your behalf and preach your message. 

CONCLUSION

I've never had any issues with the two-pronged attack ;) 

I would say that most guests no longer expect to bring their kids for the whole or even part of the wedding. So Don't be shy- what used to be a faux-pas is now the norm. 

x Elise 

 

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Minimalist National Art Gallery Wedding

Toast Events National Art Gallery Wedding

I'm going to hold this one dear to my heart for a very long time.

Even as I sit here in front of my computer, months later writing this, I still get a little teary eyed. It was so sooooo beautiful. It was such an honour working with Melanie & Charlie as we planned their Ukrainian wedding.

Weddings rich with culture and tradition always leave me with so many more meaningful memories. I'll never forget it when the priest, unscripted, sang grace.....with a choir. The building echoed. It was overwhelmingly magical. 

But instead of writing about this wonderful day, let me show you.

Photography by Joel & Justyna Bedford

Toast Events National Art Gallery Wedding
Toast Events National Art Gallery Wedding
Toast Events National Art Gallery Wedding
Toast Events National Art Gallery Wedding
Joel & Justyna (5 of 131).jpg
Toast Events National Art Gallery Wedding
Toast Events National Art Gallery Wedding
Toast Events National Art Gallery Wedding
Toast Events National Art Gallery Wedding
Toast Events National Art Gallery Wedding
Joel & Justyna (23 of 131).jpg
Toast Events National Art Gallery Wedding
Toast Events National Art Gallery Wedding
Toast Events National Art Gallery Wedding
Toast Events National Art Gallery Wedding
Toast Events National Art Gallery Wedding
Toast Events National Art Gallery Wedding
Toast Events National Art Gallery Wedding
Toast Events National Art Gallery Wedding
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery
Toast Events Wedding National Art Gallery

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DON'T FORGET THESE THINGS ON YOUR WEDDING DAY

0035_Joel & Justyna-0300.jpg

There are so many things you need to remember on your wedding day. And even though you might have a planner taking care of things on the flip side- there is still a whole host of things you still need to remember for yourself. 

 

EAT

Don't chuckle at this comment, because I have fed more than my fair share of brides granola bars. I totally get it though, I'm not a big eater either, but on your wedding day eating is the number one thing you need to do since you won't have an appetite. It's not that you'll be nervous all day and not want to eat, instead it's like your adrenaline kicks in for 24hrs and you "feel" like - "Nahhhh I'm good, i'll eat later." WRONG! If you're my client you will be getting that 10 am call asking if you've eaten. 

 

DETAILS

Don't forget to grab the sweet little things you'd like photographed on your wedding day. Your invitation suite, jewelry,veil, shoes etc. Now you might think- who cares what shoes I'm wearing..". But fast-forward 30 years when you're flipping through those photos- .... you'll want to be able to remember those details. I personally wish my parents took more then just portraits on their wedding day...I would have loved to see what her style was like back then.

Toast Events - Le Belvedere

 

SUNSET PHOTOS

Have your wedding planner time your golden hour- 30 mins before the sun officially sets. It's the perfect opportunity to take advantage of that warm light, sneak away from dinner and take a few moments to yourselves for some impromptu portraits. With the butterflies gone from the ceremony and the reception kicked-off without a hitch, the golden hour is where I see some of the most relaxed and beautiful photos. 

Toast Events - Le Belvedere
Toast Events - Le Belvedere

 

PAUSE 

During the busy day- consciously take a moment here and there to really soak it all in. It goes so fast, so if you can slow down and really appreciate a few moments throughout the day- do it. 

 

And there you have it. The most important things you should remember on your wedding day. The rest as we wedding planners- is history!

xoxo

Elise

REAL TOAST BRIDE Christine:                PHOTO CRED: Joel & Justyna Photography

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5 THINGS TO CONSIDER WHEN HIRING A WEDDING PLANNER

toast events wedding planners
 
Time is the new definition of luxury
— Elise
 

Choosing your wedding planner will be your most important decision. An investment that can pay of two-fold in saving time, keeping it stress free, and convenience- industry short-cuts. But disclaimer- only if you research and choose the right planner for you. 

So where do you begin? Well the fact that you know you need a planner means your a million miles ahead the rest. You're already saving yourself hours of research and anxiety. What I can tell you is that the basic questionnaires provided online to interview a planner are, well- garbage. A good planner will most likely have an FAQ page that answers all those questions. But what's most important can't be obtained through blasé questions. So here are 5 things you need to consider.

VIBE 

Does she get you? I always love it when a client does their research about my company prior to contacting to obtain our services. By doing this, it's already been established that they already have a good feeling for who the planner is and what their company stands for. So ask yourself- are you looking for a planner who is more design oriented or one who focuses only on planning and organizational and administrational details? Or do you require a planner that specializes in Day Of Coordination only?

Discovering what type of partnership your looking for first and foremost important. This will help you narrow down your choices. Ultimately you want your planner to vibe on your level. When speaking to them you should automatically feel a genuine connection and be able to establish a good level of trust. 

REFLECTION

Does this planner mirror the style of wedding that your looking to create? Does she inspire you? And most importantly is their marketing and advertising genuine. Are they showcasing they're own clients or just inspirational images that aren't they're actual work? With social media these days, it's sometimes hard to tell. What I can say is "buyer beware". Some companies talk the talk but when push comes to shove- the experience is less than enthusiastic. I'll be writing about this exact subject in the coming weeks so be sure to check back! 

EXPERIENCE

It's not enough to only gauge a planner on how many weddings she's planned or how many years she's been in business or if she's "certified". If you really want to know her standing, ask whom her recommended vendors are, whom she's affiliated with, if she's on any preferred vendors lists, if she's been published and where, lastly, how many employees does she employ. This can provide you huge insight into how she operats her business and the success it's provided her. 

CERTIFICATION

I cringe at this all the time. Some of us dinosaurs have been around before wedding planning was considered a profession. So to now spend money to take a weekend course just to have an acronym behind their name - doesn't make sense. What they teach you in class is a quick crash course and theory. It doesn't prepare you for real-life situations, teach you how to make on the spot decisions etc etc. Because all of that is learn't on the job. The amount of experiences I've accumulated over the years can't be taught in a class, it's impossible. And to answer your question, I do have a degree in Event Management as well as Hotel & Restaurant Management. BUT I am not WPIC certified, and never will be. I personally refuse to take the course for said reasons above. HOWEVER! If you are looking for a wedding planner that's new in the game with less experience then she should at least have a course or two under her belt. Because if not- know that she's learning as she goes ;)

CLIENT ROSTER 

This is a big one for me. How many clients do they take on per year. If your looking for a more attentive planner, their client roster will most likely not exceed 10-16 weddings per year. If their boasting 20+ clients, you can count on delayed emails, details missed and a tinge of stress. If your a chill bride- then perfect. 

All the insight provided in this post is purely so that you're "in the know". A bit of insider insight so that you can make an informed decision. And if I can give you any advice- don't rush, if your going to do any research at all, make sure it's on your potential planner. Because with a good planner the rest should be history! Literally.

xoxo

Till next time lovelies! 

 

 

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MONTREAL WEDDING THEATRE ST.JAMES

Montreal Wedding Theatre St. James , Toast Events

How do you design for a client that requests an androgynous no colour wedding? It's a tricky question to say the least and it made me rethink my usual creative approach. Because our planning style is very concept driven, our first step with clients is a request to provide 25 inspirational images of how they envision their wedding day. This gives us a glimpse of what they naturally gravitate towards and provides a jumping off point for our design work to begin. Essentially we take these design details and build upon them taking it to the next level in ways they may have not considered before. 

So here is a snap shot of our brides images.

HER DESIGN SPECIFICS

Here's what I see at first impression.

  1. Bold metallics
  2. Absence of colour
  3. Stripes
  4. Tight-knit flowers
  5. No greenery in florals
  6. Dark linens
  7. Traditional design aesthetic
  8. Layered elements
  9. Geometry & symetry
  10. All around visually heavy design
Montreal Wedding Theatre St. James , Toast Events

A challenge right!? How do we take this inspiration and transform it into a more luxurious and effortless look? It's actually an easy answer. Get to know your client. During our conversations together it was apparent that decor was obviously very important to the her. 

Everything needs to be over the top. Just a little extra you know?
— bride
Theatre St James photo via website

Theatre St James photo via website

Theatre St James

Number one on my list- we had to add colour and loosen up those tight-knit florals while keeping everything androgynous. So I thought to myself, what colour does she gravitate towards in her wardrobe subconsciously? Nude. Next hurtle, how do we move away from black? Answer- Midnight Aubergine. 

Montreal Wedding Theatre St. James , Toast Events

And so her perfect pallet emerged. Now- the challenge of making this unique palette pop with something of editorial quality.

I take great care in designing all our weddings in a style and form which could be publishable. This requires adding elements which aren't normally seen everyday. Needless to say, I try to set the bar high. For this wedding- gold dipped greenery and metallic misted ferns throughout her florals was that added element. 

Montreal Wedding Theatre St. James , Toast Events
Montreal Wedding Theatre St. James , Toast Events

To keep this wedding luxurious, we decided to put our whole floral budget into a floral canopy which will host not only the nuptials but then transforming to frame the head table during the reception. And here's the kicker- I look at it this way. What do the photographers photograph the most during the wedding? The bride & groom. And where will the b&g be for %80 of the time? - under this insanely gorgeous canopy. So in the end all their images will look ultra luxurious full of gorgeous blooms, candlelight and crystal. I know what your thinking? But what about everyone else. Well, they get nothing- jusssssstttt joking! Long estate tables with different heights of candelabras and hundreds of candles. Not one single bloom. And it's perfect. 

Montreal Wedding Theatre St. James , Toast Events

I think its needless to say that we'll be doing a before and after blog post on how we transformed the space with tons of detail pictures. So stay tuned ;) August is right around the corner!

        xox

Sig.jpg
 

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D.I.Y FRESH FLORAL HOLDAY TREE ORNAMENTS

 

Being German means Christmas is almost sacred. It’s a rule that no work is to be done until the tree comes down in January and if we could be in Europe this time every year - we would. The markets, food, and atmosphere are like nothing you’ve ever likely experienced. So to compensate, our Euro-Canadian festivities are almost ritualistic, right down to the tree only being decorated the week before Christmas Eve. In fact, when we were kids the tree was only decorated on the eve, with real lit candles. There’s a very specific way I like to decorate the tree. First, I like to hog the experience all to myself. No co-decorating allowed. But this year when my sister asked me to guest blog for the holidays, I figured this would be the perfect opportunity to share a D.I.Y of the cute fresh floral ornaments I make for my tree. And because I love my sister :)

FRESH FLORAL TREE ORNAMENTS

DIY Ornaments toast events

Materials:

12 Water Picks

1 Box of Dark Green Reindeer Moss

Green Craft Wire 

12 Roses (any colour) 

1 Bunch of Seeded Eucalyptus

Pruners

Glue Gun

 

Before you begin the project it’s always important that you re-cut and hydrate your roses in warm water, removing any bruised petals. I find Eucalyptus also dries out fast so be sure to make sure they're also in a nice vase of water.

 

 

Step 1:

Fill your water picks with water. Make sure their dried off and the cap is nice and snug so you don't have any leakage 

 

Step 2: 

With your glue gun, use bits of Mood Moss and adhere it to the water pick. Essentially this will help camouflage the water pick when you add your blooms to the tree. Feel free to use a bit of wire to secure the moss further

DIY Ornaments toast events
DIY Ornaments toast events

 

Step 3:

Take your rose bloom and re-cut the stem. Make sure you keep the stems long. I do this for a few reasons. It distributes the weight of the bloom over a larger area so that your branches don’t bend with weight. It also allows the water pick to be further inside the tree so that you don’t see it. 

DIY Ornaments toast events

 

Step 4:

Cut a few sprigs of Eucalyptus and wire it together with the rose bloom. 

DIY Ornaments toast events

 

Step 5:

Insert the tip of the Rose stem into the water pick making sure the tip goes right down to the base of the capsule. 

DIY Ornaments toast events

 

Step 6:

Once your tree is fully decorated, insert the bloom into the tree with the water pick closest to the main stem of the tree. And voila! You’re done! 

DIY Ornaments toast events
DIY Ornaments toast events

 

Once the Rose is finished blooming you can pop a new one in. Just make sure you add more water to the capsule ;) Flowers normally last about 3 days

It’s the perfect D.I.Y to wow your guests making your tree just a tad extra!

xoxox 

Elise & Hugo

 

PROPS

Galvanized tree collar, Canadian Tire $39.99

White Herrnhuter Sterne Stars, Artistic Landscape Designs Boutique $134.95 (they're currently on sale!) 

Wicker Basket, Home Sense $34.95

Fur Stockings, Home Sense $12.95

Fur Throw Pillow, Home Sense $26.95

Moroccan Pillow, Artistic Landscape Designs $165.95

Hugo, Chocolate Lab $ priceless

All ornaments are either form Germany or Artistic Landscape Designs Boutique

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GBD HOLIDAY GUEST BLOG - ADVENTURE COCKTAILS

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GBD HOLIDAY GUEST BLOG - ADVENTURE COCKTAILS

Engelina Schmitz Gardening by Design Guest Blog Post

I love having guest bloggers, especially when it's my sister because she has such great taste and her posts are super cute! She's a landscape designer with a super cool Scandinavian design style (runs in the family) that's all about bringing the indoors, outdoors. Essentially the concept of extending your living space outside.

In the new year you'll be seeing a bit more of her, me, my other sister, lot's of Hugo etc as I ramp up my blogging to include a bit more of a lifestyle component. 

Enjoy! 


GBD'S HOLIDAY COCKTAIL MIX


As we all gear towards the holidays and are hosting parties for family and friends, it’s always nice to stumble upon a unique cocktail recipe. Going hand in hand with our belief in encouraging people to get out and enjoy the outdoors, we wanted to create a fun and dual-purpose holiday punch that could play a part. 
  
Start your night with your guests indoors, with a chilled, boozy punch. Later in the night when it’s time for a change of scenery, turn your chilled punch into a hot beverage to take outside! Start a campfire, take a quick jaunt around the neighborhood, or if it’s February in Ottawa –go for a night skate on the Rideau Canal! Which ever you choose, grab a thermos and take your GBD Holiday Adventure Punch with you.

Engelina Schmitz Gardening by Design Guest Blog Post

INGREDIENTS:
2  (200 ml) Ginger Beer
2  (200 ml) Ginger ale
2 1/2  (1L) Perrier Original
1  mickey Jameson Whiskey
4  tbsp. Grenadine
2  lemons
2  oranges
2  cups frozen cranberries
1  bag Ice
6  Cinnamon sticks
Rosemary Sprigs, for garnish
2  cups apple cider 

 

 

INSTRUCTIONS:

CHILLED PUNCH

 

1.    Turn on the song ‘Mele Kalikimaka’ from the Christmas Vacation soundtrack and put on repeat…. It just feels right for some reason 

Engelina Schmitz Gardening by Design Guest Blog Post

 

2.    Pour all liquids into punch bowl except for Grenadine & Apple cider and stir.

3.    Squeeze 1 full Lemon and 1 full Orange into punch bowl. Slice up remaining Lemon and Orange and add to top of bowl along with frozen cranberries.
4.    Pour in Grenadine and stir

5.    Add ice

Engelina Schmitz Gardening by Design Guest Blog Post
Engelina Schmitz Gardening by Design Guest Blog Post

6.    Ladle into ice filled punch glasses and garnish with Rosemary sprig
 
 

 


HOT PUNCH

1.    Pour contents of punch bowl into pot and place on stove top on medium heat
2.    Add cinnamon sticks and Apple Cider and let simmer for 5-6 mins. 

Engelina Schmitz Gardening by Design Guest Blog Post
Engelina Schmitz Gardening by Design Guest Blog Post


3.    When punch is heated to your liking, pour into mugs or thermoses and head outside!
  
Enjoy!

-The GBD Team


 

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PHOTOGRAPHY INTERN

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PHOTOGRAPHY INTERN

 
Toast Blog
 

Are you an aspiring photographer? Or maybe you're a seasoned vet looking to diversify your portfolio and build your tribe through creative collaboration....

Which probably means you love photography, styling, pinning, social media and DIY's. Does the thought of capturing mini styled shoots and vloging along the way feed your creative soul? Us too! 

If we've checked off some of those boxes- being our resident 2018 photog intern might just be the opportunity you've been looking for:) 

So what does this "said" intern do?

 

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INTERN TASKS

  • Attend, photograph & edit life-style shoots and fashion sessions featuring Eliza & her team intended for their social media campaign, blog and Youtube.
  • Capture & edit video highlights for IG trailers.
  • Attend select weddings to capture the before and after of the art in how we transform spaces.
  • Social media content creation which will be used for our social media

 

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be part of our team

  • 1 - 2 shoots days per month
  • 20 edited images + a 15sec vid clip per shoot
  • Internship commitment for one year begining Jan 1st 2018
  • Highlighted on our website as our resident photography intern w/ bio

 

 

Send us an email telling us why you want to be our next intern!

Include 10 images of your best work or a link to your portfolio

Be sure to include a link to your Instagram, website and Facebook Page

Serious inquiries only

info@toastevents.ca

 

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